Project Administrator

Our future is yours to build … Are you in? 

Build your career in a big way with Dana B. Kenyon Company.

How you’ll benefit:

  • DBK offers a competitive salary
  • 401(k) with company match
  • Generous Paid Time Off (PTO) + paid holidays, with no waiting period
  • Group Health Insurance (PPO and HMO, ancillary products such as Dental, Vision, FSA, Long Term Disability and AFLAC Benefits
  • Employer-paid Life Insurance and an Employee Assistance Program

Beyond the benefits, we also provide you with the training and career development you need to be successful. We work hard, celebrate our people and our partners, provide opportunities to give back to the community, and constantly strive to be sure our purpose is clear and lived out from the very top of our organization.

Why DBK?

Our purpose and vision are focused on our people which will provide solutions and innovations to help our clients serve their customers and improve communities. We Build Relationships, and that is primarily how we measure our success.

DBK recognizes the pivotal role each position plays in our organization. Our leadership and team members work together to deliver the highest quality projects to our clients and their customers. Our collaboration and whatever-it-takes approach is what sets us apart.

Headquartered in Jacksonville, FL since 1983, DBK is recognized both regionally and nationally as an industry leader and is known for managing some of the most challenging projects with innovative solutions in both the private and public sectors. DBK offers delivery methods that are tailored to meet the client’s needs, including Design-Build, Construction Management, and General Contracting. This has led to win-win solutions and a high percentage of repeat business in our preferred markets.

What we’re looking for:

We are seeking Project Administrators with 5+ years of administrative experience, preferably with a commercial / industrial general contractor experience to join in our success.

What you’ll do:

  • Prepare and route construction contracts (subcontracts, purchase orders and change orders) in our internal system to vendors and accounting department.
  • Daily Procore web-based project management applications.
  • Prepare monthly requisitions for Payment on Procore or Excel lien waivers for payment purposes.
  • Coordinate bids and assist with bid solicitations.
  • Type and prepare documents – Letters, Reports, Memos, Spreadsheets, and Meeting Minutes. May entail producing confidential documents.
  • Prepare final documentation from written format. Careful editing and proofreading is required.
  • Maintain, compile and process closeout documents, O & M manuals and warranties at job completion.
  • Provide front desk / reception support as required.
  • Maintain accurate submittal records.
  • Assist Superintendents with general project information including travel arrangements as needed.
  • Task-oriented and excel at managing multiple priorities in a flexible, supportive work environment.

Skills, Knowledge, Qualifications and Experience:

  • High school diploma or college degree.
  • At least 5 years of administrative experience, preferably with a commercial / industrial general contractor.
  • Ability to work independently.
  • Ability to work in a fast-paced environment and have a strong sense of urgency in order to complete tasks timely.
  • Proficient in Procore (Project Administrator level), MS Word (Advanced level), Excel (Intermediate level), PowerPoint, Outlook and other software necessary to perform job-related responsibilities.
  • Superior written communication and proofreading skills mandatory.
  • Must be organized and detail oriented; ability to multitask.
  • Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors.
  • Ability to work under deadline pressure and extra hours if needed on assignments.
  • Must be a team player and able to easily accept change.

How to join our Team:

If you’re looking for a long-term partnership with a reputable organization and a proven track record of success, click “apply now,” or email your resume to srobertson@dbkenyon.com.

This is not a remote position. Ideal candidate shall be located in the Jacksonville, FL area.

Resumes kept in strict confidence.

Dana B. Kenyon Company is an equal opportunity employer and a drug free workplace.

We are personally dedicated to delivering construction solutions that enable our clients to serve their customers and positively impact people and our communities.

Must be able to lift up to 20 lbs of weight.
Must be able to stand and sit for long periods of time.
Must be present in the office for teamwork and collaboration.